Instructions for Paper Preparation and Proceedings

The authors of the accepted abstracts are asked to write contributions to the proceedings book. ECAART12 proceedings will be published by Elsevier Science Publishers B.V. in a special issue of Nuclear Instruments and Methods in Physics Research, section B, Beam Interactions with Materials and Atoms (NIM B). The manuscripts need to be submitted to the Elsevier online submission system before 5th of August 2016 (extended deadline) for peer-review process. Submitted papers should be an original work associated with the symposium topics, which has not been previously published. There is no official template for the NIM B. The final formatting will be done by the editors. Nevertheless, we recommend the use of templates available here for preparing the paper.

Page limits

A lower limit of 3 printed pages applies. Maximum page limits are

  1. Invited talks: 6 printed pages
  2. Contributed presentations: 4 printed pages

The length of a manuscript is determined by its scientific content and the care taken in writing it. Small length overruns may be accepted if justified by the scientific content, the quality of the writing and the pertinence of the figures.

Length estimation

To ensure that you are within the appropriate page limits, fill out the Manuscript Length Estimate Form and include it in your submission. The form uses the following formula:

A = Number of characters (including title, abstract, captions and references, including spaces)

B = Number of 1-column tables or figures

C = Number of 2-column tables or figures

Estimated number of printed pages  = (A+1300B+5000C)/8500.

Author guidelines

Please consult the Elsevier author guidelines which apply for regular NIM B manuscripts, which may be found here.

Please note that there may have been some changes since you last published in NIMB. In particular, NIMB allows the Simpler Submission service, which should relieve authors from struggling with minor typographic details and allow them to concentrate more on the scientific content and scientific presentation of their manuscripts. In addition, please observe the following recommendations.

Nomenclature and units

Authors are required to use the SI system for units and nomenclature.

Subunits like mm, GW etc. are of course allowed, as is cm. A few non-SI units like eV and Å are so engrained that use may continue. Prefixes and abbreviations must be correct, i.e. keV, not KeV, cm, not cms, mg, not mkg, etc. Finally dose may only be used where appropriate i.e. for absorbed (deposited) energy density. Otherwise fluence should be used. Note that the dimension of dose is energy/mass (J/kg or Gray, Gr) while the dimension of fluence is particles/area (most often cm-2).

Abbreviations and acronyms

Define all acronyms at their first mention. Acronyms that are unavoidable in the abstract should be defined there, and also at their first mention in the body of the article. Define abbreviations that are not standard in this field in a footnote to be placed on the first page of the article. Abbreviations that are unavoidable in the abstract must be defined at their first mention there, as well as in the footnote. Ensure consistency of abbreviations and acronyms throughout the article.


Please check that every reference cited in the text is also present in the reference list (and vice versa). Conference proceedings which are not published in archival journals cannot be used as references. For PhD theses, provide the title, name of university, and year. A "personal communication" should be referred to only when permission has been obtained from the person who made the personal communication and should include the affiliation of the individual. A reference to "in press" implies that the paper has been accepted for publication and must include the name or title of the publication. "Unpublished results" and oral presentations are not acceptable references. Each reference should be complete; thus, the use of ibid., idem., etc. is not permitted. The author list of references for which there are more than ten authors may be abbreviated to “Author1, Author2 … Author10, et al.” Abbreviations for the titles of journals should follow the system used by the Chemical Abstracts Service Source Index and Supplements.

Web references As a minimum, the full URL should be given and the date when the reference was last accessed. Any further information, if known (DOI, author names, dates, reference to a source publication, etc.), should also be given. Web references can be listed separately (e.g., after the reference list) under a different heading if desired, or can be included in the reference list.

References to articles in this special issue Please ensure that the words 'this issue' are added to any references in the list (and any citations in the text) to other articles in the same Special Issue. These will be converted to full bibliographic references by the Elsevier production department when the issue is finalised.


The manuscripts will be evaluated according to the regular standards of the journal. The corresponding author of each manuscript will be notified about the recommendations of the referees. If revisions are requested, the corresponding author is expected to provide a response and possibly revised manuscript promptly.

Publishing Procedure

Page proofs

Page proofs are sent out by the Publisher to the Author in order to check that no undetected errors have arisen in the typesetting or file conversion process. Only typesetting and minor language errors such us spelling mistakes may be corrected in the proofs. No substantive changes in, or additions to, the accepted paper will be accepted.

Copyright transfer

In the course of the production process the authors will be asked to transfer the copyright of the article to the publisher. This transfer will ensure the widest possible dissemination of information. Authors are encouraged to consult this page for a full description of their rights.

No page charges

Publishing in Nuclear Instruments and Methods in Physics Research - Section B is free.

Quote from the NIMB 2009 Editorial

We encourage authors and reviewers to make stronger efforts to ensure that reference lists in submitted manuscripts are sufficiently complete. Not only is complete referencing important for setting priorities, but now that statistics based on referencing are increasingly been taken into account for the decisions of science administrators and fund-granting bodies, you do the journal, the field of beam-matter interactions and yourself a common service through being very meticulous in fully citing all the relevant references, be they in NIMB or other journals.

Correct acknowledgement of effort is also important when considering authorship. We remind you that all significant contributors to the work should be included as authors, and it is important that all authors listed on submitted manuscripts have in fact contributed significantly to the work, and have given approval for their authorship prior to submission. It is important to note that responsibility for the content of a manuscript is shared jointly and equally by all the co-authors.

We intend to make stronger efforts to ensure that whenever significant results from calculation by a computer program are given, the name and version of the code, and the origin of underlying data such as stopping powers or cross sections are given in sufficient detail to enable an independent check of the calculation. Authors and reviewers are encouraged to pay particular attention to reporting this aspect of methodology.